QUALIFICATIONS SUMMARY

 

Detail orientated and skilled Project Support Assistant with more than 12 years planning, supporting and coordinating daily operational and project support functions.

Ø      Provided comprehensive support for all Project Management and Project Leads; extensive assistance in scheduling meetings, coordinating deliverables and managing all essential associated tasks.

Ø      Highly focused and results-orientated in supporting complex, deadline operations; able to identify priorities and resolve issues before they progress.

Ø      Adept at maintaining project procedures that reduce redundancy, improve accuracy, efficiency, and achieve organizational objectives.

Ø      Proficient in Window Office Suite (Outlook, Excel, Word, PowerPoint), Visio, Acrobat Reader Professional, Access, Dodge Reports, AIA Contracts, Campus Tracking, OSIRIS, Oracle, WIN, Primavera (P6), SAP, Prolog Manager, Prolog Web, Prolog Converge, Project Wise, SharePoint, CAD 2008/11, Citrix and Liquid Office

 EXPERIENCE

 

Jacobs field services north america-judge group, ROBINSON TWP, pa

06/03/14 – Present

Project Admin/Field Administrator

Provide high-level support for Contract/Procurement team and Site Leads from the Bid Process to contract end. 

Perform a variety of key functions, verifying information and coordinating meetings, schedules and packages being issued to the contractor.  Participate in project meetings, take meeting minutes and distribute to attendees.  

·  File, enter into Prolog and send to contractor related correspondences, submittals, request for information, and update Field Site copies.

·  File and manage contract related documents

·  Process and Track Invoices, Change Orders and contracts for Contract Administrators.

·  Main contact for Contractor/Vendors to contact for Payment information.

·  Prepare and assist Contract Administrators in Pre-Bid, Post-Bid and related Meetings related to the project.

·  Create and route Requisitions, Purchase Orders and Changes

·  Setup and host weekly Contract Meetings with Contractors, Area Managers, PennDOT and Client.

·  Maintain Meeting Minutes and distribute to Project Team

·  Setup multiple departments for the Project Leads to start before the Positions where hired for onsite (Detailed List is available upon request)

·  Train Hired Personnel for the Positions of Office Manager, Document Control, Safety Technician and Badging Station Operator

·  Attend and Participate in Weekly Safety Representative Meetings

 

CH2M Hill, ROBINSON TWP, pa                     08/10/12 – 05/23/14

Project Assistant 4

Provide high-level support for all Project Managers and Leads from the Bid Process to archiving all project documents. 

Perform a variety of key functions, verifying information and coordinating meetings, schedules and packages being issued to client.  Participate in project meetings and update meeting minutes for distribution to team.  Prepare packages going to client, verify revisions and title block corrections.  Make corrections in CAD to revisions, title block if required.

·  Successfully manage correspondences, submittals, request for information, and design revision bulletins with Client and/or Vendors.

·  Maintain an accurate deliverables report and issue progress set of drawings to client and project team.

·  Accurately maintain all document requirements and distribution of project related files.

·  Maintain and lead for 45 open and active projects.

·  Train new employees and guide them through the work processes.

 

hka, ROBINSON TWP, pa                     06/27/11 – 08/10/12

Project Assistant 4 (Temp position for CH2M Hill)

Provide high-level support for all Project Managers and Leads from the Bid Process to archiving all project documents. 

Perform a variety of key functions, verifying information and coordinating meetings, schedules and packages being issued to client. Participate in project meetings and update meeting minutes for distribution to team.  Prepare packages going to client, verify revisions and title block corrections. 

·  Successfully manage correspondences, submittals, request for information, and design revision bulletins with Client and/or Vendors.

·  Maintain an accurate deliverables report and issue progress set of drawings to client and project team.

 

Siemens Industry, inc., Warrendale, PA	08/27/07 – 06/24/11
Project Support II

Provided support for all Project Managers, Project Scheduler, Senior Sales Director, Proposal Department, QA, Engineering and backup for the Executive Assistant to the General Manager and Financial Director. 

Perform a variety of key functions, verified information, coordinated meetings, schedules and packages being issued to client for deliverable deadlines.  Participate in project meetings and update meeting minutes for distribution to team.  Succesfully manage weekly project schedule updates and reports for all disciplines for the active projects.

·  Accurately run monthly committed financial reports for project managers and leads.

·  Certified in Primavera to create project schedules, edit and run reports that accurately reflect deliverables for the project.

·  Coordinate in-depth travel arrangements (domestic and international) through corporate e-travel booking engine.

·  Successfully manage correspondences, submittals, request for information, and design revision bulletins with client and/or vendors.

·  Proficient in creating presentations for upper management and proposals for bid.

·  Professionally contact customers, upper management and organizational directors for clarification and project related matters.

·  Track, update and keep all Project Managers current with PMP Certification.

 

Spherion (Siemens), Warrendale, PA	05/31/07 – 07/31/07
Administrator Assistant (Temp Position)

Provided in-depth support to managers from the municipal, industrial and international departments to collaborate information for an audit. 

Perform a variety of key functions; consolidated information, checking agreements, dates and contacts with the utmost importance on accuracy and privacy.

·  Effectively designing spreadsheets, folders and following through on collecting information from other employees to complete tasks.

·  Successfully meeting deadlines set forth by management and project team.

 

University of phoenix, Robinson Twp., PA	03/2004 – 01/2005
Financial Intake Administrator

Provided support to our Pittsburgh and Monroeville students for financial aid assistance and clearance before starting classes.

Maintain a professional relationship with students, assist them in building a schedule and making adjustments to better suit the students personal needs. Accurately collect personal information for the student to be financially cleared for financial aid.

·  Managed university room rentals to companies and price packages.

·  Accurately run and manage the accounting reports that provide the student’s financial status.

 

Act-1 Pittsburgh Branch	03/2004 – 05/2005
Front Desk Receptionist at University of Phoenix

Provided front desk receptionist support to the Pittsburgh location of the university to greet and accurately direct students to the correct personnel.

Performed a variety of key functions; maintained a professional atmosphere, answered a multi-line phone, sorted and distributed all mail to employees or staff.  Efficiently arranged classrooms and managed monitor that displayed classes with their classrooms.  Accurately run reports for managers that reflected the amount of classes that were being held in each branch/location.

 

USFilter, inc.	03/2001 – 05/2002
Administrative Assistant

Provided support for fifteen engineers, accurate typing, researching, writing CDs, proof reading, correcting AIA contracts, taking calls, and filing documents. 

Performed a variety of key functions, created and edited PowerPoint presentations, altered an access database, backup support for the Vice-President’s assistant, creating/editing spreadsheets, filing, sorting mail, proof reading email and contacting clients.   

·  Professional coverage for the main receptionist breaks and lunch, answering main phone lines, taking messages, paging employees and schedule conference rooms.

 

a-level construction	09/2000 – 03/2001
Administrative Assistant

Provided support to office management and owners, answering main phone, typing, filing, making reservations, price checking and comparison for construction materials for upcoming job bids. 

Performed a variety of key functions, greeting office visitors, maintain the office in a professional manner, filing, proof reading contracts, contacting vendors and customers.

·  Contacting contractors to confirm literature and prices that were provided for bids.

·  Collaborate with vendors to get the best price for materials and making sure we select a provider that offers the best package.

 

United rentals inc.	09/1999 – 09/2000
Administrative Assistant

Provided support to managers, mechanics and office staff by answering main phone line, transferred calls, paging employees, and doing all typing and filing. 

Performed a variety of key functions, maintained all MSD sheets, held safety classes for the office staff, provided monthly safety test to all staff to meet safety guidelines and ordered all safety related materials.

·  Coordinate and hold a 30 minute safety class to go over safety rules and guidelines that are required in the construction field to office staff.

·  Promptly filing accident reports and safety status to the Risk Management Department at our corporate office.

 

EDUCATION

 

June 1995Parkway West VoTech - Computer Basics

December 2004(4 College Credits Earned Classes)

University of Phoenix

Business Management

 

Certificates

June 2015OSHA 10 Certified

September 2007Primavera Certification

July 2000Pennsylvania Association of Notaries - Basic Notary Public

July 2001New Horizons Computer Learning Centers - Access 2000